We re-key our invoices and match them by hand against delivery notes.Chief financial officer, construction, 48 employees example
Supplier invoices
Your supplier invoices matched and checked every day by your agent
Your AI (artificial intelligence) agent reads every invoice received, compares it with the purchase order and the delivery note, spots duplicates and discrepancies, then shows you only what needs your decision.
- Hosted in France
- Supervised by our teams
- You keep the decision
Your agent does the work. You only keep the decisions.
Example of a 48-employee company receiving 400 invoices a month.
Today5 manual steps
- 1Open every e-mail and every lettersorting
- 2Re-key the invoice into the accounting softwarere-keying
- 3Find the purchase order and the delivery notesearch
- 4Compare quantities, prices and amounts line by linechecking
- 5Chase the supplier when something differsfollow-up
About 3 minutes per invoice, and a risk of paying the same invoice twice.
With your agentYou decide, it prepares
- 1It reads every invoice, whatever its formatevery day
- 2It matches invoice, purchase order and delivery noteautomatic
- 3It checks amounts, quantities and duplicatesautomatic
- 4It flags discrepancies in a daily briefingevery morning
- 5You decide: approve, dispute or put on holdin 1 click
Compliant invoices are ready to approve; your attention goes to the exceptions only.
What your agent does
- Collects invoicese-mail, scanned post, accredited platform
- Reads and extracts the datasupplier, date, lines, amounts
- Matches the 3 documentspurchase order, delivery note, invoice
- Detects duplicatesbefore any payment
- Prepares the accounting entryfor your accounting software
- Hands you a daily briefingdiscrepancies, due dates, invoices to approve
What remains your decision
- Approve the paymentyour agent prepares, you sign
- Dispute a discrepancywith the message to the supplier already drafted
- Set your rulestolerance thresholds, priority suppliers
With your tools
Your agent works with the software your teams already use.
- Microsoft 365 Outlook, Excel · standard channel
- Google Workspace Gmail, Sheets · standard channel
- Sage accounting · business connector
- Pennylane accounting · business connector
- Accredited platforms e-invoicing · case by case
E-invoicing
Receiving electronic invoices: your agent relies on the accredited platform you choose
The e-invoicing reform routes your supplier invoices through a platform accredited by the French administration. Your agent collects the invoices received on that platform and processes them like the others.
- Supplier→
- Chosen accredited platform→
- Your agent→
- You
Time recovered: a worked example
Method: volume × time per invoice × automated share. Example volumes; your own estimate is computed from the volumes you provide. Indicative estimate, to be confirmed by a pilot on your real files (general terms of sale, article 4).
The agents of this family
Finance and administration: every agent has its detailed page in the catalogue.
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This page
Invoice processing
Enter, match, approve, pay: each invoice followed end to end.
See the page : Invoice processing › -
Accounting agent
Exact bookkeeping entries, with approval left to a professional.
See the page : Accounting agent › -
Debt recovery
Reminders at the right moment, in the right tone.
See the page : Debt recovery › -
E-invoicing compliance
Connection to your approved platform and compliance.
See the page : E-invoicing compliance ›
The words of this page, in plain terms
- Delivery note
- The document handed over with the goods, stating what was actually delivered and in what quantity.
- Matching
- Checking, line by line, that the invoice corresponds to what was ordered and then delivered.
- Accredited platform
- A service authorised by the French tax administration to send and receive companies' electronic invoices.
See your agent handle your own invoices
Describe how you work today: we show you what your agent would do with it.