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● Business offer — AccountingAI accounting agent: automating entry and checking
Bookkeeping entry is repetitive, time-consuming and seen as adding no value — yet it has to be exact. That is precisely the kind of task an AI agent performs better and faster than a human, provided a professional keeps the approval. Hosted in France — on local inference or an isolated resource — it protects sensitive financial data. Staff then move from entry to checking.
Updated on
Fictional simulation — not a client result
The bank reconciliation is prepared — for approval.
⛓ Sourced · your accounting software + the file's documents
Everything is ready for review — the member of staff approves.
✎ Action · entries ready for review — the human decides
For an organisation established outside the European Union, the law of its own country applies; at its request, we put equivalent safeguards in place (human review before any action, a log of the criteria, information for the people concerned).
A Blue Lemon Agent accounting agent automates entry and checking: it reads the documents (invoices, statements, receipts), proposes the entries, detects anomalies (duplicates, aberrant amounts, VAT inconsistencies), prepares the matching and handles expense claims. The accountant moves from entry to checking, which is faster. Data hosted in France; the AI model is called at its publisher, except with the Sovereign model option. With that option, financial data is never exposed to a foreign service, architecture designed to reduce exposure to extraterritorial legislation, location alone not being enough to guarantee immunity. Approval stays with the professional.
Reference points describing our offer, not results measured at a client. The scale of the gain is confirmed by a pilot on your own scope.
Indicative estimate, to be confirmed by a pilot on your real files (general terms of sale, article 4).
Three options, one agent
An accounting agent (entry, anomalies, summaries), installed and operated for you. Choose according to how you work. Prices exclude VAT — annual subscription, the time it takes for the gains to settle in.
Setup + controlled subscription
- Installation, configuration and training for your teams
- Operation, human oversight, updates and support
- Hosting in France, a dedicated and isolated resource
All inclusive, no setup fee
- Setup included (installation, configuration, training)
- Operation, human oversight, updates and support
- Hosting in France, managed end to end
On site, you own it
- Hardware installed on your premises (you own it)
- French / European AI models run locally
- Secure remote maintenance (Pro support included)
What does the accounting agent actually do?
The tasks the accounting agent takes on, and the neighbouring agents we deploy for the rest. The agent carries out by itself what you authorise it to do; you decide what it does on its own and what it submits to you. Validation of entries remains with a professional.
Preparing draft bookkeeping entries
Reading the documents (invoices, statements, receipts) and proposing the entries, for the member of staff to approve.
Anomaly detection
Duplicates, aberrant amounts and VAT inconsistencies spotted automatically before they cause a problem.
Matching & reconciliation
Preparing the matching and easing bank reconciliations, with balances evidenced and presented.
Summaries & statements
Statements by account and by period, interim positions ready to comment on for steering.
Accounting memory
Answering questions about the company's accounts instantly, from the data itself.
Expense claims
Extracting receipts, checking caps and internal rules: a capability that is designed, not included in this agent, and whose handover to the agent that carries it has not been settled.
Available View the agent page →Accounting firms
Do you manage many client files? Our dedicated page covers all your professional concerns.
Available View the agent page →Need to go further?
These agents handle a different business process, with their own owner and their own price. They are added to this one.
Debt recovery
Chasing unpaid invoices in multichannel sequences to ease cash flow, alongside accounting.
Debt collection agent (multichannel sequences) from 307 € excl. VAT / month Debt recovery →AI agent for invoice processing
Entering, matching, getting approval, paying: processing supplier invoices is a repetitive, high-volume process that invites mistakes.
Automated invoice processing agent (P2P) from 506 € excl. VAT / month Discover the agent →In 30 minutes we identify the most relevant agent — without oversizing the project.
See the agent at work
4 everyday situations, taken from those that come up most often. Pick one: the exchange unfolds as it would in your organisation.
A scripted demonstration. These exchanges show how the agent behaves — its sources, its refusals, what it leaves to your teams. Nothing is sent from this page, no model is queried here, and the matters named are fictional. That is precisely what we promise your data. The behaviours shown here — monitoring, automation rules, routing and reminders — are configured with you during deployment, from your tools, your rules and your thresholds. The architecture points named in these exchanges — location, local execution, isolation, encryption, role-based access, logging — are not a guarantee attached to the demonstration: they are those of the architecture set out in your quotation, and verified before commissioning.
The company in this demonstration
Fictional companyAteliers Vaugrenier — manufacturer of metal joinery for the building finishing trades, fictional company, one workshop and one store
- Sector
- Metal joinery manufacturing for the finishing trades — made to order, raw-material stock valued at the year-end count, and workshop assets coming in and out every year
- Headcount
- 62 employees, 2 of them in accounting: a bookkeeper who keeps the journals and a finance and administration manager who prepares the closing. The operations manager runs the physical stock count, and an outside chartered accountancy firm signs off the accounts
- Who is served
- General building contractors and public clients, invoiced as work progresses — hence grouped receipts, recurring direct debits, and a receivables ledger read by ageing bracket
- Order of magnitude
- 14,200 entries over the year, 412 bank lines across the three statements waiting to be reconciled, and a suspense account carrying 47 entries for €18,400
- Tools in place
- The general ledger and journals of the accounting software, the attached documents, the contracts on file, the bank statements and the fixed-asset register — the agent reads what the company opens to it, nothing is replaced
- Who decides
- The bookkeeper posts the entries, and each one carries the name of whoever posted it; the finance and administration manager closes the period; the chartered accountant settles the tax treatment and signs the accounts. The agent prepares, reconciles and flags — validating an entry, closing an account and certifying it stay with the accounting professional
- Improvement points
- 47 entries in the suspense account for €18,400, 39 of them already allocable with their supporting document; 41 bank lines out of 412 still to settle; 7 items to clear before the balance sheet, an estimated 11 hours of which 6 on the suspense account alone; and 3 of those 7 are waiting on an outside reply
Ateliers Vaugrenier keep their books in-house and leave the closing of the accounts to an outside firm. The company is doing well, and what fills the weeks before the balance sheet is not data entry: it is hunting for supporting documents — 47 entries awaiting allocation, three bank statements to reconcile, a €2,300 charge straddling two years, a €3,800 asset booked as an expense. The agent reads the general ledger, the attached documents, the contracts on file, the bank statements and the fixed-asset register; it proposes every allocation with its document and its line, reconciles what reconciles unambiguously, puts figures on the gaps and builds the file ready to review. The bookkeeper posts the entries, the finance and administration manager closes the period, the chartered accountant signs. The exchanges that follow run from the morning watch to the list of seven items to clear before the balance sheet.
This company, its figures and the exchanges that follow were invented for the demonstration. They illustrate a common situation; they describe no real client.
Fictional simulation — not a client result
· A suspense account holds 47 entries for €18,400, the oldest dating from February. It will have to be cleared before the year end.
· A €2,300 charge was posted to this year although the service runs to next March. The contract is on file.
· Three bank statements are unreconciled — June, July, and the first ten days of August.
· An asset acquired in January has no depreciation schedule. It is recorded as an expense. morning-watch_4-flags.pdf4 flags · 1 before year end
⛓ Source · general ledger, contracts on file, bank statements, fixed asset register
What I did: for each entry, I looked for the matching document in what you have opened to me.
· 39 entries have an identified document — invoice, expense claim, bank advice. I propose the posting, with the document and the line.
· 5 entries have a document but an ambiguous account: the nature of the spend may fall to either of two accounts, on a management choice only you make.
· 3 have no document at all. I propose nothing: a posting with no document is an invented entry, and it will be undone at the first audit.
What is left to you on the 39: approving them, as a block or one by one. Each arrives with its document, its line and its account: a few minutes of reading instead of three hours hunting for documents. An entry carries the name of whoever posts it — that is what makes it stand up to an audit, and that is why the name is yours.
The figure that counts is not 39: it is that the remaining 8 come back to you separated and explained, instead of a 47-line suspense account reopened the night before the year end. suspense-account_47-entries.pdf39 postable · 5 ambiguous · 3 with no document
⛓ Source · 47 suspense entries, attached documents, contracts
Routing follows the deadline: whatever must be dealt with before the year end goes to the accountant, with the days remaining; a late bank reconciliation to the accountant, grouped by month and not by line; a treatment question — expense or asset, which financial year — to the accountant and nobody else, because it is a technical decision; a contract contradicting an entry to the accountant and the contract owner.
With a chase: 7 days, except within 30 days of the year end where everything moves to 48 h. Then a monthly summary: by account and by type of gap, never by the person keying.
And I do not stop at the flag: whatever could be prepared already is. The 39 postings are written with their documents, the 371 bank lines are proposed reconciled, the €2,300 charge is set beside article 3 of the contract that splits it, and the 2023 provision is matched to the agreement that settled the dispute. Eleven hours of pre-year-end work brought down to seven — and the four that remain are decisions, not searches.
What is signed stays signed: an entry and a year-end closing carry a person's name, and that is what makes them stand up to an audit. You read, you approve, and they go within the minute. As for tax treatment, that belongs to your accountant: I build the costed file, they sign it.
And I read what you have opened to me, account by account, every access logged and withdrawable on a word — nothing leaves your walls.
✎ Proposal · watch and chases to be configured — you set the thresholds
Fictional simulation — not a client result
What the entry says: a €2,300 charge, posted in full to this year, at the invoice date.
What the contract says, article 3: "the service runs from 1 October 2026 to 31 March 2027". Six months, three of them in the following year.
What I have written, awaiting your approval: the adjusting entry on a time-apportioned basis — €1,150 as a prepaid expense, €1,150 kept in this year — with the day-by-day workings that ground it. It is written; it is not posted.
And the one question it leaves open, I put to you plainly: apportionment assumes a service consumed evenly across the six months. If most of it is delivered at the start, the right figure is not €1,150 — and it is the contract, not the arithmetic, that says so.
What I provide: the entry, the contract, article 3 highlighted, and the dates. Your accountant decides in two minutes with that in front of them, and the entry goes through as it stands or with the figure they correct.
And one useful point: I looked at previous years. Four comparable contracts were treated the same way — meaning either this is your consistent practice, or the gap repeats. charge-2300_contract-art-3.pdf6 months straddling · 4 comparable cases
⛓ Source · entry of 12/10, contract of 28/09 art. 3, 4 comparable contracts
What I record: an item acquired in January for €3,800, recorded as an expense, with no depreciation schedule.
What I looked for: how you treat comparable items. Across 2024 and 2025, 11 items between €2,000 and €6,000 were capitalised, and 3 expensed. All three expensed carry the same wording on the invoice: "replacement equipment".
So the criterion that really separates the two groups is not the amount — it is on 3 invoices out of 3 on one side and on none of the 11 on the other. This one does not carry the wording: applied to it, your own criterion puts it with the 11.
What I propose, written and ready: capitalise it, with a depreciation schedule over five years, the life used on 9 of the 11 comparable items. Sign it and it runs from January.
What a threshold will never say: whether an item is depreciable turns on its use, not its price. If this one replaces existing equipment, tell me: I put it back to expense, with the wording, and the practice stays consistent.
What I provide: the invoice, the 14 earlier treatments, and the criterion that separates them. asset_14-treatments.pdf11 capitalised · 3 expensed · 1 criterion
✎ Support · the company's practice recorded — the decision stays with the accountant
Fictional simulation — not a client result
What I did: reconciled automatically what reconciles without ambiguity — same amount, same date within three days, matching description.
The result: 371 of 412 lines have an obvious counterpart. I propose them reconciled, and a glance is enough.
The remaining 41 split into four: 17 are grouped payments — one transfer settling several invoices; 12 are gaps of a few cents, bank charges or rounding; 8 have no counterpart in the ledger — the entry was never posted; 4 have a double counterpart, and that is the only group that worries me.
The 4: two ledger entries for a single bank movement. Either an entry was posted twice, or two separate invoices were settled together and allocated wrongly.
What I ran over the 371 before handing them back: three checks that catch the false friends — amount to the euro, date gap under three days, and uniqueness of the counterpart, meaning no entry can be reconciled against two movements. All 371 pass all three.
And the approval stays yours, precisely because these are the ones that get approved unlooked-at: a false reconciliation hides a gap instead of showing it, and a person has to have seen it. One click for the 371, two hours for the 41 — and I have already told you which. 412-lines_41-to-handle.pdf371 obvious · 41 in 4 families
⛓ Source · 3 statements, 412 lines, general ledger
What I found for each: the bank description and what it allows to be identified.
· 5 are recurring direct debits whose entry was not posted this month — the supplier is identifiable from the description, and previous months carry the same line.
· 2 are customer receipts with no invoice found. Either the invoice was not issued, or it is elsewhere.
· 1 is a €1,240 debit whose description matches no known third party. No supplier of that name in your records, no invoice of that amount.
The last is the only one I raise separately. I do not say it is fraud — the description may denote a payment intermediary, or a supplier recorded under another name. I say that nothing in what you have opened to me explains it.
What I propose: the eight with their exact descriptions, and for the five recurring ones, the previous months' entry to copy. 8-lines_no-entry.pdf5 recurring · 2 receipts · 1 isolated
⛓ Source · 8 bank lines, descriptions, direct debit history
Fictional simulation — not a client result
Anomaly detection, across the year's 14,200 entries: 63 anomalies, sorted by what makes them detectable rather than by assumed severity.
· 19 probable duplicates — same supplier, same amount, same month, different document numbers. 11 are certain duplicates (same invoice number), 8 need a look: a supplier can genuinely bill the same amount twice in a month.
· 17 VAT rates inconsistent with the nature of the service as the document describes it. Twelve concern the same supplier, which moves the question from your data entry to their invoicing.
· 14 outlier amounts against twelve months of the same account — threshold computed on your own dispersion, not on a general rule: beyond three standard deviations of the account concerned.
· 13 entries with no document attached, 3 of them already known from the suspense account.
The figure I publish about myself: of the 63 anomalies raised, 22 turned out to be justified on examination — 35 % false alarms. The cause sits upstream of me, and it is dated: since the June update, your accounting software's export no longer presents its columns in the same order — the document number and the supplier's internal reference have swapped places, and purchase journal amounts arrive without their decimal separator. 18 of the 22 come from that: entries I believed had no document, duplicates that were only the same invoice read twice, amounts a hundred times too large. What I did with it: I now key each column to the name carried by the export header rather than to its position, I check an amount's order of magnitude against its document before raising it, and the next header change stops the import instead of producing alerts — you will know the same day. New measurement on the same year: 47 anomalies, 9 justified, 19 %.
The summaries and statements, ready to review: the aged trial balance by overdue bracket, the fixed asset statement with depreciation computed and January's asset finally depreciated, the suspense account statement down from 47 lines to 8, the prepaid expenses summary including the €2,300 straddling service, and a statement of open items listing what remains with the number of days left before year-end. Every line of every statement links back to the entries that make it up — a statement you cannot open is a statement people copy.
⛓ Source · 14,200 entries for the year, 63 anomalies then 47 after realigning the export, 5 statements
What must be cleared or decided: the suspense account (47 entries), three third-party accounts abnormally in credit, the treatment of the €2,300 charge, January's asset, the 41 bank lines, two VAT accounts that do not clear, and a 2023 provision never released.
The last is the one that gets forgotten: a provision made in 2023 for a dispute, and the dispute has been settled since March. I saw it because the settlement agreement is on file.
The time estimated: about eleven hours in total, of which six on the suspense account if it is left to the last moment — and two if the 39 proposed postings are dealt with now.
What is missing before I can name the date the accounts will be ready, and how to get it: three things are not in what you have opened to me — the physical stocktake, the stock valuation, and your accountant's list of requests. I have asked for them: the stocktake and its valuation from the operations manager, with the method used last year; and I have pulled up the list your accountant sent last year — 17 items, 12 of which are already on file. Open those three to me and I give you a date, not an estimate.
What I provide: the list, the order in which to work through it, and what depends on a third party — three of the seven points are waiting on an outside answer. 7-points_before-year-end.pdf7 points · 11 h · 3 depend on a third party
⛓ Source · trial balance, settlement agreement, VAT accounts
What is kept: the gap flagged, the document and line that ground it, the posting proposed, the date, and what became of it — posted as proposed, amended, or dropped.
What is not kept: no statistics per person keying, no error rate per person, no appraisal of the quality of a set of accounts.
Why the last line: a tool grading "accounting quality" would produce an indicator nobody can interpret, and that somebody would eventually show to a third party. A 47-line suspense account in July is normal in some companies and abnormal in others, and no figure says which.
What the monthly summary contains: the accounts that are growing, missing documents by type, late reconciliations, and closing deadlines. Four indicators about the flows, none about people. what-is-kept.pdf5 items kept · 3 never produced
✎ Framework · retention periods to be set by the company
Your case is not here? That is exactly what a 30-minute conversation is for. Discuss your project →
The stages of your AI agent project
Audit & scoping
30 minutes to target the use case with the best return.
Quote or direct sign-up
A catalogue offer is bought online; a specific need gets a costed quote.
Design
We design the agent and its guardrails.
Integration & testing
We connect your tools to the agent, which is itself hosted in France.
Rollout
Going live and training your team.
Operation
Continuous supervision and improvement.
What an AI agent changes when it comes to automating entry
Entry and checking take up a considerable share of accounting time, without being seen as adding value. But the data involved — turnover, margins, bank accounts — is among the most sensitive there is.
! The issue
The accounting department is caught between a production workload that does not shrink (entry, matching, checking, expense claims) and the obligation to be exact. Yet most consumer AI solutions amount to entrusting turnover, margins, pay and bank accounts to a third party, often hosted outside Europe and subject to the Cloud Act.
✓ Our answer
AI is only of interest to accounting if it is sovereign and confidential by design. Local inference or an isolated resource hosted in France, systematic human oversight, decisions reserved to the professional: the time saved on entry is never paid for in lost confidentiality. The aim is not to replace the accountant, but to move them from entry to checking.
Confidentiality of financial data: sovereignty & compliance
Accounting handles the company's most sensitive data. Here is how the architecture of our agents protects it, document by document.
Local inference
With the 100% Sovereign package, the agent runs on a machine belonging to the company: no document leaves the network, nothing passes through a cloud.
Hosting in France
Otherwise, with the Agility and Serenity packages, a dedicated, isolated resource hosted in France, under French law: data hosted in France; the AI model is called at its publisher, except with the Sovereign model option.
Reduced extraterritorial exposure
For financial data, the architecture aims to reduce exposure to the Cloud Act and FISA 702; being located in France or in the European Union does not, on its own, guarantee immunity: the American hyperscalers have no access to it, even when hosted in Europe.
Isolated resource
No pooling of financial data: an environment strictly dedicated to your company.
Encryption & controlled access
Encryption in transit and at rest, role-based access (RBAC), strong authentication and logging.
AI Act: governed deployment
The agent carries out what you have authorised; no entry approved automatically; traceability and human oversight from end to end.
What depends on the architecture chosen These points are not general guarantees: they are settled deployment by deployment, in the quotation.
- The applicable location is that of the architecture set out in the quotation and verified before commissioning.
- Local execution is announced only for the configuration explicitly described and accepted in the quotation.
- The applicable isolation depends on the deployment mode set out in the quotation; no dedicated isolation is presumed.
- The encryption mechanisms in transit and at rest, their components and key management are those documented for the architecture chosen.
- Roles and permissions are configured and accepted for the identities and systems actually connected.
- The events logged, their content, their retention period and who may access them are defined for the deployment chosen.
How much time can accounting win back?
By automating document reading and anomaly detection, you can aim for a reduction by half in production time on the most standardised files — reinvested in checking and advice.
Four guarantees that matter to accounting
Related resources
Your questions, our answers
Does the agent replace my accountant or my chartered accountant?
Does the agent approve the entries by itself?
Does it integrate with my accounting software?
Does the agent handle electronic invoicing?
Do we have to learn a new tool to use it?
Is financial data protected?
How long does it take to deploy the agent?
Other agents to ease your administration
Let us estimate the potential for your accounting
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